Frequently Asked Questions: Can I use an outside AV provider for a hotel or conference center meeting?

Yes, you can.

One of the most frequently asked questions we answer is whether a conference or meeting planner is required to use the in-house AV department for their conference. The fact is, many times, you are not. A wise planner gets bids from outside AV firms which often offer more economical conference audio visual packages even with possible surcharges a hotel may assess to use an outside AV provider.  It is important to do this leg work before signing the hotel or conference center contract.

AV Connections works with hundreds of hotels and conference sites around the nation. We regularly work with those where we are not the in-house provider, and the hotels and conference center certainly know how to handle this arrangement. For new planners, this is a little known method of significant AV cost savings for conference and meeting budgets.

Additionally, AV Connections’ technical staff is totally dedicated to your specific conference.  Many times in-house AV departments are responsible for many groups and cannot dedicate their time to one specific group.

We are here to help with all of your questions regarding cost-effective and economical conference and meeting AV. AV Connections services conference clients throughout the United States from our branch offices. We are your best conference and meeting AV rentals and production resource.